How do I review the content related to file management within a…

How do I review the content related to file management within a typical firm? Thinking of a hypothetical firm that I would like to work for, how do I write a memorandum that discusses the filing system that should be implemented and sets policy for the following areas:
method and organization of file storage
duties and responsibilities of different members of the firm as they relate to file storage
methods of checking files in and out
Notes on document retention policies
a discussion of file destruction policies

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